Administration/Finance Assistant for Eastern Indonesia Researcher Networks (JiKTI) Makassar

Vacancy Yayasan BaKTI

Administration/Finance Assistant for Eastern Indonesia Researcher Networks (JiKTI)

Background

1. Eastern Indonesia faces significant development challenges. In terms of investment climate, service delivery, governance and the local economy, most eastern provinces under perform the nation as a whole. Isolation, remoteness, low population density, ethnic and linguistic diversity, corruption, limited human resource capacity and conflict have all contributed to the disappointing results of development efforts in the past.

2. To support local, national and international development actors to address these challenges, BaKTI has focused on providing platforms for sharing development knowledge and experience, building bridges and networks among local reform champions, and supporting these actors to work together for change. BaKTI has also played a key role in evolving development approaches that are appropriate and effective for the region.

3. BaKTI’s goal is ‘improved development in eastern Indonesia’, and it aims to support development actors to achieve this broad goal through a focus on four specific objectives:

a) Increased collaboration and coordination in development efforts

b) Increased knowledge exchange and adoption of good practices

c) Increased opportunities to influence broader development agendas

d) Local initiatives piloted, expanded and replicated in eastern Indonesia

4. BaKTI facilitates activities and acts as the secretariat for The Eastern Indonesia Forum (EI Forum) and its two sub-networks: The Eastern Indonesia Heads of Bappeda Forum, and the Eastern Indonesia Researchers Network.

5. The Eastern Indonesia Researchers Network (Jaringan Peneliti Kawasan Timur Indonesia/JiKTI) is a network that aims to promote collaborative efforts to support development activities between researchers in eastern Indonesia through research and knowledge sharing. JiKTI’s structure consists of the secretariat, 12 focal points (one in each province) and JiKTI’s members.

6. In July 2010, The Asia Foundation established a partnership with BaKTI to support JiKTI’s activities in capacity building and policy influencing for researchers in eastern Indonesia, in particular those who are JiKTI members.

7. In supporting JiKTI activities, the recruitment of Administration/Finance Assistant is needed to support the Program Officer for JiKTI on a day to day activity.

8. The main tasks of the Administration/Finance Assistant for JiKTI:

Administrative functions:

a) Administering ingoing/outgoing mail and maintaining the general filing system related to JiKTI under supervision of the Program Officer

b) Supporting data entry for JiKTI databases

c) Supporting Program Officer in logistical stuff including support in administration, procurement, travel and accommodations arrangements, communications, and event organizing

d) Working together with BaKTI HR/Admin Officer in making sure that the procurement system is in compliance with BaKTI’s procurement procedures

e) Monitoring and registering assets/equipment under JiKTI’s program and in line with BaKTI’s asset registering procedures

f) Other tasks as required to support JiKTI secretariat

Finance functions:

a) Making sure all expenses related to JiKTI have been approved by designated officer and in accordance with BaKTI’s financial system procedures

b) Preparing and monitoring all advances payment of JiKTI’s activities in accordance with BaKTI’s financial system procedures and report regularly to BaKTI’s Finance and Accounting Officer

c) Issuing payment and receipt vouchers related to JiKTI expenses in accordance with BaKTI’s financial system procedures

d) Transferring and/or depositing fund related to JiKTI’ s program in accordance with BaKTI’s financial system procedures

e) Preparing bank reconciliation report on monthly basis

f) Working together with BaKTI’s Finance and Accounting Officer in preparing monthly financial report based on The Asia Foundation’s system and in compliance with BaKTI’s financial system procedures

g) Other tasks as required to support the finance functions of JiKTI program

9. Requirements of the Administration/Finance Assistant for JiKTI:

a) University degree, majoring in secretarial/administration and/or equivalent experience

b) Familiar with knowledge management database systems and information technology;

c) Understanding of development issues, local context and dynamics and sensitivity to culture;

d) Well developed report writing, networking and communication skills;

e) Good team player.

10. The position is based in Makassar, Indonesia. The assignment will initially be 12 months but with opportunity for extension depending on performance. The Administration/Finance Assistant for JiKTI will report to Program Officer for JiKTI and BaKTI Finance and Accounting Officer on a day-to-day basis.

Please submit your written application including cover letter, CV and references (at least three names with full contact details) no later than 19 August 2010 to: jobs@bakti.org <mailto:jobs@bakti.org>

Applications will be treated strictly confidential and only short-listed candidates will receive responses. Late submissions will not be considered and phone inquiries will not be accepted.