CWS is implementing a UNHCR-funded program in Jakarta and Bogorthat assists refugees and asylum seekers to access basic services such as health care, and provides skills training and education programs. CWS is now looking to fill the following position:

Administration Officer, Jakarta based – 1 person

Contract Duration : 11 months

Requirements:

• Degree in Administration/Secretary/Management or related field.
• Experience working in INGO or International environment is beneficial
• Two years of experience or more in administration field.
• Experience in managing meeting, workshop, traveling and scheduling (vehicles, staffs, etc)
• Experience in handling documentation (reporting, medical records, leave records, etc)
• Ability to work in a team and/or independently with minimum supervision and to handle multi tasking jobs.
• Good communication skill in both spoken and written Bahasa Indonesia and English.
• Ability to meet deadlines and prioritize workload
• Good computer skills, including internet communication and various office applications (Microsoft Words, Excel and Power Point).
• Willing to work extra hours if required.
• Willing to travel/visit to project sites as requested.

JOBSUMMARY: The Administration Officer position is required to support the administration and secretarial job of the office in service areas of Jakarta and Cipayung-Cisarua, Bogor. The Administration Officer will also assist the Program Manager and Officer Manager with all correspondence and communication concerning the project. The position also requires coordination/ communication with all CWS staff in service areas of Jakarta.  Ability to be flexible in working with refugees and as part of a team is essential.

RESPONSIBILITIES AND TASKS:

1. Secretarial Job

• Answer telephone and relay message to office staff
• Receive and register incoming/outgoing facsimiles
• Date and separate mails, and prepare mailings
• Log and file correspondences as required
• File office paperwork and other documents properly
• Greet and provide hospitality to office’s guests
• Arrange domestic and international travel of CWS PURE staff and CWS PURE guests.

1. Management of Office Administration

• Coordinate the use of office’s vehicles and equipment
• Maintain record of office or shelters’ supplies/ office maintenance/ office inventory
• Assist in purchasing office’s equipment and office’s supplies including shelters as requested
• Assist in purchasing program materials as required
• Assist in checking office/ centre and shelter buildings and equipment maintenance
• Assist in coordinating office keys and security
• Assist in preparing and organizing building, shelters, center, vehicles and equipment’s insurance; vehicles’ licenses
• Assist the refuges in emergency situation (refugees’ hotel, hospitalization, etc) as required
• Assist in preparing lease/ contract  for third parties (housing, vehicles, shelters, suppliers, consultant and services) in coordination with Office Manager
• Assist in managing support staff at office, shelters and center in coordination with Office Manager
• Assist Office Manager, Program Manager, Deputy Country Director in Administration related issue

1. Personnel Administration

• Assist in managing personnel administration, for example, preparing attendance records, and leave requests, travel requests, medical insurance claims and outpatient claims, overtime calculation incoordination with the Office Manager & HR.
• Handle properly insurance and benefits of staff

1. Communication and Coordination

• Communicate and coordinate with Program Manager and Office Manager on administration issue
• Communicate and coordinate with Finance staff in financial issues
• Communicate and coordinate with IT Officer in IT issues
• Communicate and coordinate with all staff on daily schedule and administration issues.

1. Others

Do other tasks as requested by the Office Manager, Program Manager and Deputy Country Director.

Applications should include a cover letter, reflecting motivation; a CV, Including two references; expected gross salary and contact number, the latest on 14 February 2012Please send applications in MS Word format (maximum 200KB) to caroline@cwsindonesia.or.id

Location: Indonesia

Description

Finance, Administration and Human Resources Manager, Indonesia

Project Summary:

The objective of SIAP-1 is to contribute to good governance in Indonesia by streng the ning integrity and accountability in government–princip all yatthenational level. It will dot his by supporting governmental and non-governmental efforts to streng then integrityand accountability. Two major components of SIAP-1 are:

1. Supporting efforts by key accountability agenciessuc has the Corruption Eradication Commission (KPK) and the Supreme Audit Body(BPK) tostreng the nintegrity and accountability in government.
2. Supporting effortstostreng then political integrity and accountability by reducing the influenceo f“money politics.” This will include support for effortstostreng then the fair regulation ofpolitical finance and effective oversight and enforcement.

Position Summary:

The Finance, Administration, and Human Resource Manageris responsible for maintaining the financial and accounting records for the project, administering procurement processed, managing personnel, coordinating with the Grants Manager on financial issues, and insuring overall successful operation of the field office. S/He supervises the Project Accountant, Office Manager, Driver, Translator and part-time IT Specialist. The Finance, Administration, and Human Resource Managerreports to the Chief of Party and MS/DC Project Manager.

Responsibilities:

• Manage financial and administrative aspects of the project, including accounting, procurement, grants, sub-contracts, tax payments., IT, logistics, human resources, transportation and office administration;
• Ensure that the Accountant maintains timely and accurate financial information, including reporting to MSI HQ and USAID;
• Assure that the financial aspects of the project meet all the USAID and US government regulations on funds accountability;
• Supervise the Accountant in managing and maintaining the project’s financial database and records using MSI’s standard accounting software;
• Supervise the Office Manager, Driver, Translator, and part-time IT Specialist coordinating with the COP;
• Provide technical support by: a. Checking and processing financial reports submitted by grantees; b. Managing procurement process; c. Completing standard internal templates and forms, etc.
• Manage recruitment process including scope of work in cooperation with component manager (to be approved by COP), biodata verification, biodata verification etc.
• Act as security liaison: train staff on security protocols, refine security manual and ensure compliance;
• Act as a Property Management Supervisor;
• Support the Chief of Party in budget planning and monitoring;
• Perform other project related tasks as directed by the COP

General provisions and limitations:

• All final decisions related to this Project are made by the COP and MSI/HQ responsible and authorized personnel.
• Any communication with USAID is the authority of the COP and MSI/HQ responsible and authorized personnel.

Qualifications:

• Minimum University Degree in related field
• Minimum  5 (five) years experiences in a similar position, preferably in INGO
• Demonstrated knowledge of USAID programs, financial procedures and regulations.
• Specific technical skills: a. Ability to complete given assignment accurately with minimum supervision. b. High sense of personal integrity, discretion, initiative, judgment, and attention to detail. c. Ability to manage time and prioritize work and willingness to work extra hours
• Proficient in spoken and written English, and in the use of MS Office Software
• Be able to work efficiently and accurately in a demanding environment
• Good team-work and participatory skill

**This is a local position; only Indonesian nationals will be considered.

Application should include a cover letter,  CV (including three references) and contact number by  February 12, 2012, at the latest.

Please send applications to erahmi@msi-siap.com. Only candidates who have been selected for an interview will be contacted. No phone calls, please.

Be part of a dynamic working environment. We are looking for programme and finance professionals with a real commitment to gender equality and diversity issues. These posts will be based in Jakarta, Indonesia.

Deputy Country Director REF INT5175

The Role You will work closely with the Country Director, to develop, coordinateand deliver agreed plans and strategies that will have a big impact on our work in Indonesia. You will be part of the country management team in thinking strategically and planning ahead by taking into consideration future in-country developments, seeing to it that we?re maximising our resources and efforts, and making necessary changes along the way. You will be the senior point of contact on partnerships development with the government at the national level as regards our operational work. You will support the Country Director in building relationships with the official authorities, donor agencies, a whole host of national and international organisations and local communities by creating strong links and establishing Oxfam as an influential agency.

The requirements

We? re looking for an Indonesian with experience in developing and managing large-scale programmes within the development and humanitarian sectors. You will have significant experience in leading and motivating teams, driving change and inspiring others to make a real difference. You need to have clear communication abilities and strong influencing skills to facilitate planning and organisational decision-making. You will readily oversee the day-to-day challenges that come from a role like this from budget management to staff development. You?ll have the credibility to positively represent Oxfam at all national levels and internationally, and be analytical, flexible and fluent in English.

Gender Justice Monitoring Evaluation and Learning Coordinator REF INT5177

The Role In recent years Oxfam?s focus is on women?s economic and political leadership, livelihoods and economic development, and humanitarian assistance and protection. You will develop guidelines and quality resources that can motivate, improve capacity and assist Gender Justice (GJ) programme staff and partners in carrying out their MEL responsibilities. You?ll produce and assist GJ partners on identifying areas of progress and improvement on gathered data that will helps us make a bigger difference. You will also coordinate, facilitate and participate in monitoring visits of Gender Justice activities by government and donors. We expect you have demonstrated experience in qualitative and quantitative data collection and analysis, and to be innovative and up to date on issues on development of gender justice by providing sound recommendation to management on influencing opportunities.

Monitoring Evaluation and Learning Coordinator REF: INT5179

The Role In line with our objective to ensure innovative and quality programmes which are shared across all Oxfam programmes, affiliates and partners, you will provide technical leadership on MEL. You will support the Country Programme Development and Funding Coordinator, to provide technical advice on MEL across all other programmes, and ensure their successful implementation through effective coordination and capacity building that will have a big impact on our work in Indonesia. You will support the country programme staff in identifying key issues on programme quality and ensure the development, coordination and implementation of our MEL framework. We?ll expect you to assist partners and area managers in analysing data for improvement and conduct partner?s capacity building assessment in relation to MEL.

The requirements

To meet the challenge of two MEL coordinators, you need to be strong and innovative thinker. You will be an experienced monitoring evaluation and learning professional in the humanitarian and development sectors with significant experience in motivating teams, driving change and inspiring others to make a difference. You need to have high level analytical skills which will be critical in shaping and defining the long term MEL framework of Oxfam?s Indonesia programme. You will have strong communication abilities and excellent influencing skills to facilitate training and workshops. We expect you to have a clear understanding of evidence-based work and turning data into practical tools. You?ll have the credibility to gather information and learning from various channels which can be used by Oxfam or representation at all levels. Fluency in Bahasa and English is essential

Reporting Officer REF INT5178

The Role You will work with the country programme development and funding coordinator in planning and developing high quality concept papers, programme proposals and budgets which are successful in securing funding from a variety of donor agencies. You will provide support to the programme teams to produce high quality reports, case study and learning documents ensuring compliance, timely and accurate donor reporting requirements. You will be in charge of funding database administration and you?ll support your manager to build a strong portfolio of programmes and relationships with a diverse range of donors. You will provide administrative support to country leadership team and be in charge of organizing their meetings and teleconferences.

The requirements

You?ll bring us a solid background in writing high quality reports and you?ll know all about funding and development. We expect you to analyse information and prepare good quality reports/materials and come with an understanding of INGO programming and donor relations. Fluency in written and spoken English is absolutely essential. You?ll have sound judgement, flexibility and initiative as well as strong numerical, analytical and time management skills.

Finance Officer REF INT5176

The Role Accuracy and integrity of the financial data recorded in its Management Information Systems is integral to Oxfam success in achieving its objectives in Indonesia. As Finance Officer, you would be tasked with ensuring that financial transactions are recorded in an appropriate and transparent way. To achieve this, you will lease with Oxfam affiliate on all finance and accounting grant budget management and work closely with country based finance manager and staff to ensure the appropriate application of organisational policies and procedures. In addition, you will be the main contact point of Oxfam affiliate on statutory and regulatory requirements and would be responsible for understanding and communicating these requirements to ensure that Oxfam is fully compliant with all external regulations. You would report to the Finance Manager with matrix management from Oxfam affiliate representative.

The requirements

We are looking for an experienced finance professional with strong self motivational skills and a very high attention to detail. You should be well versed in the field of Financial Accounting and be able to demonstrate a highly organised and participatory way of working. You?ll have good written and verbal communications skills, with an ability to simplify complex concepts both verbally and orally in order to influence others. Knowledge in computerized accounting systems and database programs is essential.

How to apply

If you believe you are the candidate we are looking for, please apply online at www.oxfam.org.uk/jobs using the job REF or use the link below. Deputy Country Director REF: INT5175: http://www.i-grasp.com/fe/tpl_oxfam.asp?newms=jj&id=37357 Gender Justice Monitoring, Evaluation and Learning Coordinator REF INT5177 http://www.i-grasp.com/fe/tpl_oxfam.asp?newms=jj&id=37359 Monitoring Evaluation and Learning Coordinator REF: INT5179 http://www.i-grasp.com/fe/tpl_oxfam.asp?newms=jj&id=37362 Finance Officer REF INT5176 http://www.i-grasp.com/fe/tpl_oxfam.asp?newms=jj&id=37358 Reporting Officer REF INT5178 http://www.i-grasp.com/fe/tpl_oxfam.asp?newms=jj&id=37361

The closing date for Deputy Country Director: Friday, 9th March 2012

The interviews will be conducted on 28th-29th March 2012.

The closing date for other posts: Friday, 24th February 2012

The interviews will be conducted on 12th-16th March 2012.

Only short listed candidates will be contacted.

Thanks,

Venus

Ma. Venus Padul

Interim HR Manager

Oxfam Indonesia Country Office

JL. Taman Mangasatwa no. 26, Ragunan-Jakarta 12550

Office Number: +62 21 7811827

Indonesia Mobile: 08 11176387

Philippine Mobile: +63928 7573585

Skype: venuspadul

Email: vpadul@oxfam.org.uk

Oxfam works with others to overcome poverty and suffering.

Oxfam GB is a member of Oxfam International and a company limited by guarantee registered in England No. 612172.

Registered office: Oxfam House, John Smith Drive, Cowley, Oxford, OX4 2JY.

A registered charity in England and Wales (no 202918) and Scotland (SC 039042)

SEADI is a project funded by the U.S. Agency for International Development (USAID) designed to respond quickly on a demand-driven basis to Government of Indonesia requests for assistance in addressing critical policy issues, especially pertaining to job creation and poverty reduction. Sound evidence-based economic policy-making and implementation is essential to achieving rapid, inclusive and sustainable economic growth. Strong institutions and capable individuals that can assist government to analyze policy options, as well as, to independently evaluate and advocate for policy positions are critical to this objective.

As one of the three components in SEADI Project, the grants program supports the project’s economic analysis and capacity building activities. Awards will be given to institutions and individuals to support/conduct technical analyses, provide technical assistance, engage in public outreach and awareness, and implement training for the Government of Indonesia and/or research and advocacy organizations.

Objectives (SCOPE)

To provide financial and administrative backstopping to SEADI Grants Program activities.

Tasks (RESPONSIBILITIES)

The Administrative Grant Officer will have the following tasks or areas of responsibility:

1. Permanent / Primary Responsibilities/ Duties

• Back office Grant Administration

• Registering incoming concept papers, recording meeting with applicants or grantees and other important events related with Grants Program in General Tracker database.
• Following up concept papers which pass initial screening, printing them and filing the hardcopies in map folders, organizing soft copies in the Grant Administration Database folder.
• Following up development of complete grant application in Application Process Tracker database.
• Preparing zip folder of application ready for scoring and compiling scoring result both soft copy and hardcopy.
• Supporting the Grants Manager in financial and administrative development of grant applications.
• Process all necessary internal financial / grant compliance forms, including grant agreements, grant negotiation memo, and other grant’s procurement and financial documents.
• Supporting the Grants Manager in conducting financial / administrative monitoring and evaluation of the recipient’s performance during the awarded period in order to facilitate the attainment of program objectives.
• Assuring administrative, financial and technical compliance with the terms and conditions of the grant., including checks related to USAID OMB Circular A-112; ADS 312 “Eligibility of Commodities”; and “As Applicable Standard Provision No. 6: Source, Origin and Nationality”.
• Supporting the Grants Manager in reviewing and analyzing all financial performance and reports.
• Preparing internal documents to support amendments to the grant (if any).
• Supporting the Grants Manager in evaluating the recipient’s financial performance:
• Preparing internal documents to suspend and/or to terminate the grant in case a grantee fails to comply with the financial terms and conditions of the grant.
• Maintain the electronic grant database and paper file system for each grant.
• Coordinating payment (with SEADI Project Accountant) for grantees achieving each benchmark and updating status in Grants Disbursement Monitoring Database.

2. Secondary Responsibilities / Duties

• Participate in regular internal training sessions to improve professional skills on a continuous basis.
• To the extent feasible given other duties, provide general administrative support to the rest of the staff of SEADI in coordination with the SEADI Office Manager
• Perform additional secondary duties as assigned by Chief of Party.

3. Temporary Responsibilities / Duties

• To serve on temporary task forces, teams, and cross cutting initiatives project wide, as assigned.

4. Reporting Relationship

• Reports to the Grants Manager for day-to-day technical guidance.
• Reports to the Office Manager for administrative matters

Posting Relationships

The Administrative Grant Officer will be based in Jakarta.

Interested applicants are requested to send a cover letter and resume (references will not be contacted prior the interview) to hrd@seadiproject.com by Friday, 10 February 2012. Please list the position title in the subject line of the email submission.

No telephone inquiries, please. Only qualified and final candidates will be contacted. This position will be subject to USAID approval and salary scales.

Nathan Associates, Inc. (www.nathaninc.com) was founded in 1946 and is a U.S. consulting firms providing expertise in developing and emerging-market countries worldwide.

Program Area C: Legislative Oversight

Technical Administrative Assistant

The objective of this assignment is to obtain the services of a Technical Administrative Assistant who will assist the head of the Dewan Perwakilan Rakyat (DPR) PIU in the area of administrative services including preparing TORs and reports, correspondence and communications, translation, and giving project management support in terms of managing, coordinating and monitoring program activities and conducting communication with other related parties under the activities of PFM MDTF.

The Assistant must have following qualifications and experiences:

• Bachelor degree or equivalent in the field of politics, public policy, economics, laws or other related fields.
• At least 3 years of experience in project and/or office management. Preferably experience managing donor assisted programs, and on legislative programs.
• Ability to communicate on professional level in Indonesia and to translate/interpret from English to Indonesia or vice versa to Indonesia and/ or international audiences/ guest.
• Experience in organizing and facilitating workshop, seminars and conferences.
• Excellent of English writing and speaking skill is required.
• Good Interpersonal skills and have sense of teamwork.

Please send your resume and cover letter to intanpuja@dpr.go.id or intanpuja@yahoo.com. Please specify the position you applied for in the subject. No phone inquiries accepted. Only qualified candidates will be contacted.

Closing date: February 05, 2012.

Kami mengundang generasi muda Indonesia yang jujur dan memiliki komitmen terhadap pengembangan masyarakat yang berpusat pada anak, untuk bergabung dengan kami sebagai:

Finance Officer – Jakarta

Bertanggung jawab terhadap Finance dan fungsi yang terkait di Country Office – Jakarta and melakukan koordinasi tentang  keuangan  dengan kantor Area dan Program Unit sesuai kebijakan dan prosedur yang berlaku di lembaga.

Kualifikasi:

• Sarjana jurusan Akuntansi
• Minimal 3 ( tiga ) tahun pengalaman di finance dan akunting, lebih diutamakan di INGO
• Memahami tentang prinsip-prinsip Akuntansi dan Hukum Perburuhan dan Pajak
• Mempunyai kemampuan Bahasa Inggris lisan dan tulisan
• Mempunyai kemampuan komunikasi yang baik
• Familiar dengan komputer dan software terkait

Kirimkan surat lamaran lengkap secepatnya (beserta curriculum vitae, copy ijazah, copy transkrip nilai, pas photo terbaru ukuran 3 x 4), paling lambat pada 14 Februari 2012 ke:

HR Recruitment Plan Indonesia, d/aGedung Menara Duta Lt. 6 Wing A, Jl. HR Rasuna Said Kav. B-9 Jakarta Selatan; atau Email: HRD.Indonesia@plan-international.org

Silahkan mengisi kolom subject email dalam format : ( Posisi yang dilamar – Nama Anda )

Sebagai organisasi pengembangan masyarakat yang berpusat pada anak, Plan tidak mentoleransi kekerasan terhadap anak. Jika anda ingin mengetahui lebih lanjut tentang Plan International silahkan kunjungi website kami di www.plan-international.org

• Mobilizing demand for water supply and sanitationservice delivery;
• Improving and expanding capacity for water andsanitation service delivery; and
• Strengthening policy and the financial enablingenvironment for improved water supply and sanitation service delivery.

Based in the IUWASH East Java office in Surabaya, the Administrative Assistant will work primarily on supporting general Administration with the following responsibilities;

*Communications Management*

• Conduct routine secretarial duties including typing and filing of documents and reports, as assigned.
• Handle calls, mail, and electronic communications.
• Route messages and information to appropriate individuals, paying particular attention to channeling communications to other project offices.
• Assist in the production of reports and documents.
• Liaise with key counterparts, administrative departments, other donors regarding permits, copies of reports and other communications.

*Information Management*

• Observe office filing systems; maintain library resources; take, prepare, and distribute minutes from meetings.
• Track correspondence, and maintaining Office files.
• Coordinate the distribution of letters, reports and publications to other agencies.
• In close coordination with Administrative and Procurement teams, assist the procurement process as needed or directed by the Office manager in absence of Procurement and Grant Assistant, assist Office Manager in the inventory management and financial processes for respective components and teams.

*Translation& Interpreter Duties*

• Provide written translation of documents as needed.
• Serve as interpreter for seminars, training and meetings in the region.
• Coordinate other translators as needed; work as a team with other translators as needed to handle large-scale translating and editing of documents.
• Meeting, Travel, and Schedule Management
• Help manage the professional staff calendar of the staff.
• Schedule and prepare materials for meetings.
• Make travel arrangements.
• Maintain office, staff, meeting, travel, and other schedules, as assigned.
• Assist in setting up and coordinating meetings and other events.
• Assist in travel arrangements of other staff, as assigned.

*Financial Management*

• Assist the staff of the regional offices with timely submission of timesheets, travel vouchers, completion of cost tracking as needed, and other financial management tasks tied to the national office and regional activities.
• Facilitate tracking of budgets, expenses and receipts for project events.

*Conference and Workshop Coordination*

• Coordinate as needed with the USAID IUWASH main office conferences, workshops and training.
• Communications Management – Handle calls, mail, and electronic communications; compose and type correspondence; and interface as appropriate to parties passing through or using the project office.  In addition, route messages and information to appropriate individuals, paying particular attention to channeling communications to other project offices.

*Office Operations*

• Manage, distribute and coordinate the replenishment of office supplies.
• Filling for office manager, receptionist or Procurement and Grants Assistant  during periods of absence.
• Assist with tasks as assigned by Office Manager and Regional Coordinator.

REPORTING

The Administrative Assistant will be based in Regional Field Office, S/he will report to Regional Office Manager as the Primary Supervisor and to the Regional Coordinator as the secondary supervisor.

QUALIFICATIONS

Bachelor degree in an applicable field and a minimum of five years within an administrative role of donor funded project.  Excellent communication skills both in English and Bahasa Indonesia, as well as good computer skills, including Microsoft office suite, internet, and database management are required. Experience with USAID programs highly desirable.

*APPLICATION SEND *

Please send a cover letter  and complete curriculum vitae stated 3referees  to IUWASH.recruitment@gmail.com by February 3rd, 2012. Please include the name of the position and location you are applying for in the title of the email. Only short-listed candidates will be notified.

FINANCE OFFICER (code FO)

General duties and responsibilities including:

• Recording and book keeping of necessary financial documents
• Preparing monthly financial forecasting
• Assisting the pre-award assessment activities for potential grantees
• Processing all advance request and settlement
• Reviewing grantees financial report and providing technical assistance as needed
• Reviewing vendor and subcontractor cost proposals and invoices
• Assisting the monthly financial report preparation
• Other duties as assigned

Finance Officer shall have the following minimum set of qualifications:

• Bachelor degree in accounting
• 5 years related professional work experience in accounting and financial reporting
• Familiarity with the work and operational procedures of U.S. Agency for International Development (USAID)
• Experience working with U.S. Agency for International Development (USAID) projects is preferred
• Experience working and providing technical assistance to grantees is prefered
• Strong interpersonal and communications skills, and experience in supporting senior project management staff and foreign corporate accounting operations
• Demonstrated experience in managing administrative processes
• Working pro-actively to identify and solve problems, and work on multiple activities simultaneously in meeting deadlines while maintaining a high quality of work
• Ability to effectively communicate verbally and in writing in both Bahasa Indonesian and English

Interested candidates should send a resume and a cover letter describing relevant academic and employment experience, the names and contact information for three (3) professional references, and monthly salary expectations. Note that, if selected, applicant will be required to provide recent history salary and/or consulting fees information.

Please email your resume to: info@iced.or.id no later than COB on February 10, 2011 by quoting Finance Officer (FO) code on the email subject.

The Indonesia Australia Forest Carbon Partnership (IAFCP) is a partnership between the Government of the Republic Indonesia and the Government of Australia to assist Indonesia in reducing emissions from deforestation and forest degradation (REDD+). Under this partnership, AusAID and the Department of Climate Change and Energy Efficiency (DCCEE) are working with the Ministry of Forestry, and other Indonesian government agencies to demonstrate how REDD+ can contribute to global efforts to mitigate climate change.

The Kalimantan Forest and Climate Partnership (KFCP) is a key activity under IAFCP.  The goal of KFCP is to demonstrate a credible, equitable, and effective approach to reducing greenhouse gas emissions from deforestation and forest degradation, including from the degradation of peat lands, that can inform a post-2013 global climate change agreement and enable Indonesia’s meaningful participation in future international carbon markets.

The IAFCP is calling for Expressions of Interest from institutions and individuals to provide full time, short-term or part-time services on an ongoing basis for the variety of activities outlined below. Once selected, consultants may be called on repeatedly for additional assignments.  Expressions of Interest should clearly identify the skills sets and components of activities outlined below for which the individual/institution is suitable. Expressions of Interest can also include consortium arrangements.  This Call for Expressions of Interest outlines the key thematic areas, activities, and skills sets required.

Selected individuals and institutions will work with the project in Jakarta, Central Kalimantan and possibly Sumatera.  Fee rates will be agreed in advance depending on the nature of the assignment or job, years of experience, etc. and applied to all assignments under the EOI. Rates for international consultants will comply with the AusAID Adviser Remuneration Framework, available on the AusAID website.

Your EOI together with your CV outlining your relevant qualifications, work experience, fee rates and salary history should be emailed to tender@iafcp.or.id, or you can send to IAFCP Office, WTC 8th Floor, Jl. Jend. Sudirman Kav. 31, Jakarta no later than 31 January 2012, at 5pm WIB. Please specify the position/s you are interested for in your e-mail.  An invitation for briefing meeting will be sent by IAFCP for selected potential candidates.

1. Administrative Support

1.1 Executive Assistant

The Executive Assistant will support the Government of Australia Coordinator, and be based in Jakarta with some travel to field locations.

Job Description

• Arrange appointments and schedules for the Coordinator (and potentially other staff as required) and keep other staff informed of this schedule / movements;
• Note taking in meetings when necessary;
• Assist Coordinator in preparing reports, memos, letters, financial statements and other documents, using word processing, spread sheets, databases, PowerPoint, and other software;
• Read and analyse any incoming memos, submissions, and reports to determine their significance and plan their distribution within IAFCP;
• Open, sort, and distribute incoming correspondence, including faxes and email;
• File and retrieve corporate documents, records, and reports; and Other duties as required by the Coordinator.

Qualifications and experience

1. Demonstrated experience in administrative and clerical procedures and systems such as word processing, managing files and records
2. Writing and analysis skills
3. Familiarity with software (Word, Excel, Access, PowerPoint)
4. English and Indonesian language including the meaning and spelling of words, rules of composition, and grammar
5. Good liaison, communications, and facilitation skills
6. Can work independently and as a part of a team
7. Is well organized and efficient and can work to tight deadlines

1.2 Junior Office Assistant

The Junior Office Assistant will support all staff in the Jakarta office, and report to the IAFCP Office Manager.

Under the guidance and supervision of the IAFCP Office Manager provide day to day administrative and logistical support to IAFCP and PO

Job Description

Assist arrangement for appointments and meetings with other donor, official government and local/international NGO which can be related to arranging refreshment and accommodating office visitors.

• Handle telephone calls and messages which can be related to delivery, pick up, and procurement.
• Order and maintain relevant office supplies and equipment, including for other IAFCP office, as directed by the Office Manager;
• Photocopying and printing various documents, sometimes on behalf of other colleagues.
• Maintaining office equipment, this can be related to arrange equipment for services, updating the list of office equipment usage, and assist in updating asset registers and physical inventory checks, as well as all relevant insurance and licensing
• Ensuring the cleanliness and tidiness of the areas allocated for cleaning and where meetings room are allocated, ensuring their readiness for usage.
• Duties of assistance to the Office Manager with the routine reports and other requests if needed.

Qualifications and Experience:

• 2 year minimum demonstrated experience in office administration and basic competency in software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;. Certificate or diploma in administration and/or finance would be an advantage.
• It is expected that the Junior Office Assistant will be an Indonesian national and must an understanding of written and spoken English.

1.3Program Officer

As project activities scale up, assistants will be required to support Finance Officers and Procurement Managers on a temporary / ad hoc or full time basis with processing procurement transactions, as well as payments and accountancy.  All assistance in procurement and finance must be undertaken in accordance with IAFCP Finance Operational Manual, Project Operations Manual, and Procurement Guidelines. These positions may be based in Jakarta or Central Kalimantan (Palangka Raya and / or Kapuas).

All work is guided by the Facility Procurement Guidelines, budget forecasts, M&E Framework, and Contract Managment and Performance database.

Job Description

Under the supervision and direction of the Operations Manager:

• Maintain effective, accurate, and up to date records (paper and electronic) for all aspects of local and international  activity related procurement (tenders and contracts) including Terms of Reference, Proposals, budgets, contacts, reports, correspondence and other materials in accordance with relevant legislation and guidance including IAFCP Procurement and Operational Guidelines and the Australian Commonwealth Procurement Guidelines.
• Ensuring that accurate data is maintained in the databases system / contract register for contract progress and performance managing and reporting purposes.
• Follow up with supplier, consultant & sub-contractor to obtain additional information, ensure the compliance with contractual agreement and serve as secondary contact in resolving issues.  Identify/request additional information as required, and bring attention to irregularities or potential issues in contracts records management.
• Ensure that all finance related documentation and processes are correct, ensuring that financial records for  contracts is accurate and up-to-date and of a standard that will always pass independent financial audits.
• Assist in the administration of contractor performance and progress monitoring such as seeking approval for milestone reports.
• Assist in regular communication with current and potential supplier, consultant & sub-contractor including: responding to inquiries; gathering and clarifying information; processing all formal correspondence and tracking  activity requirements.
• Assist in planning and managing activities, seminars, meetings and workshops.

Qualifications and Experience

The  Program Officer should hold a degree in a discipline related to administration and /or business management.  The individual should have at least 3 years work experience in the Overseas Development Sector with demonstrated experience in administration.  AusAID experience would be considered an advantage.  It is expected that the  Program Officer will be an Indonesian national and must be able to work in English.

• High quality administrative and record keeping skills including contacts database maintenance, and management of all relevant information for contractor performance.
• Demonstrated experience in successfully assisting and supporting local and international procurement of goods and services including relevant legislation.
• Demonstrated experience in supporting administration of procurement including managing quotes, purchase / service orders, contracts, and tender documentation.
• Demonstrated experience in administration of finances related to procurement including invoices and finance record keeping.
• Experience in supporting the implementation of activities, meetings, seminar and workshops including record keeping / documentation of these events.
• Strong written and oral communication skills in Indonesian and English.

1.4 Note Takers

Job Description

• Attend all mandatory training, workshop, meeting, and socialization sessions and ensure notes are clear and identify the key points and information relevant to the participants i.e. Identify suitable, to-the-point questions targeted to the speakers, in case no questions come from the audience.
• To check format of notes with Chairman / Procurement Manager after first note-taking session and agree format / quality requiredi.e. Are familiar with the speakers / Facilitator, their bio data and their names, meet before the session to define the plan or strategy they will use to run the session, ensuring an interesting exchange of information with the active participation of the audience.
• To review notes at the end of each event and ensure they are in a suitable accessible format for the Participant, specifying: 1. Status of the key issues and objectives, recommendation and action plan, and a summary of regional main specificities and characteristics 2. Take (and type up) notes of key Statements and Recommendations
• Ensure confidentiality of IAFCP  information
• Adhere to guidelines provided

Qualifications and experience

1. Degree in a relevant subject area, for example be able to follow specific Climate Change/ REDD+ information and identify the key information.
2. Active listening skills to take thorough notes of the events.
3. Good note taking skills, following a logical format as requested.
4. Proficient typist, adequate spelling and writing skill.

2. Communications, Publications, and Research/Monitoring/Data Analysis

2.1 English Language Editors

The IAFCP is seeking both native English speakers and highly competent non-native speakers with sufficient fluency to edit English language documents.

Job Description

• Ensure  the text is readable, accurate, and ready for publication
• Check text to ensure it is well written and logically structured in accordance with the TOR or other relevant guidelines
• Correct English grammar and spelling
• Ensure the text is in line with translation (if necessary)
• Check facts and raise queries with advisers
• Check illustrations and captions are correct.

Qualifications and experience

1. Diploma/Degree in English major is preferred.
2. Excellent written English, including good spelling and grammar, IELTS level.
3. A meticulous approach to work and an eye for detail
4. At least 4 years professional writing or editing experience in the relevant field
5. Familiarity with terminology related to forests and climate is desirable but not essential

2.2 Indonesian Language Editors

Job Description

• Ensure  the text is readable, accurate, and ready for publication
• Check text to ensure it is well written and logically structured
• Correct Indonesian grammar and spelling
• Ensure the text is in line with translation (if necessary)
• Check facts and raise queries with advisers
• Check illustrations and captions are correct.

Qualifications and experience

1. Diploma/Degree in Bahasa Indonesia major is preferred
2. Excellent written Indonesian, including good spelling and grammar
3. A meticulous approach to work and an eye for detail
4. At least 4 years professional writing or editing experience
5. Familiarity with terminology related to forests and climate is desirable but not essential.

2.3 Event Organisers

Job Description

• Consult with appointed person in order to determine objectives, and requirements and for events such as meetings,/ workshops/exhibitions
• Manage events including branding, identifying the target audience, devising the event concept, planning the logistics and coordinating the technical aspects before actually executing the modalities of the proposed event.
• Post-event analysis and ensuring a return on investment have become significant drivers for the event industry.
• Produce brochures and other publications for related events
• Develop event topics and choose featured speakers / facilitator / moderator
• Monitor event activities in order to ensure compliance with applicable guideline, satisfaction of participants, and resolution of any problems that arise.
• Coordinate and supervise staffing at event sites in order to coordinate details.
• Plan and develop programs, agendas, budgets, and services according to requirements.  Review event bills for accuracy, and approve payment.
• Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
• Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
• Inspect event facilities in order to ensure that they conform to project requirements.
• Maintain records of event aspects, including financial details.
• Negotiate contracts with such service providers and suppliers as hotels, convention centres, and speakers/moderator/facilitator.
• Direct administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries.
• Evaluate and select providers of services according to project requirements.
• Train, and supervise support staff required for events

Qualifications and experience

1. At least 5 years’ experience in organizing event
2. Familiar working with GOI, NGO, International NGO
3. Excellent organizational skills,
4. Technical knowledge,
5. Familiar with public Relation,  marketing, advertising,
6. Familiar with law and licenses in IAFCP demonstration areas and Jakarta
7. Have good relations with allied industries like television, newspaper and other media.

2.4Design / Layout / Visual Communication

A variety of skills sets are needed for the following tasks

Job Description

• Convey a specific message (or messages) to a targeted audience as directed by the program
• Use a combination of typography, visual artsand page layouttechniques to create a visual representation of ideas and messages.
• Design IAFCP publications (posters, booklets, technical reports, factsheets, etc.).
• Ensuring that the standards and procedures set by AusAID are met.
• Develop draft product and review the product with editors and Communications Specialist and team to get feedback
• Provide printing and publication facilities

Qualifications and experience:

1. Minimum of five years’ experience in a graphic design role
2. Proven design skills, including editorial, layout, image retouching and composing, as well as vector graphics and illustration
3. Strong technical skills, including image processing, PDF production, prepress, IT, print and HTML
4. Exceptional organizational ability to manage process and scheduling, as well as file and traffic management
5. Good proofreading skills and excellent attention to detail
6. High level of creativity, but with the ability to follow corporate design guidelines
7. Ability to meet tight deadlines and handle multiple projects simultaneously
8. Ability to provide out-of-the-box design ideas and solutions
9. Good communication and interpersonal skills

2.5 Web Design, Administration, and Maintenance

Job Description

• Meet IAFCP Coordinator + Advisors to discuss the purpose of the website in order to: – establish image wish to project – explore content ideas and limitations
• Develop coherent content, and technical plan for the website.
• Prepare a draft design of the website, written and visual, for web approval
• Ensuring that the standards and procedures set by AusAID are met.
• Set up a prototype website and review the prototype with team to get feedback and ensure satisfaction with the end result. Establish and maintain the website once it is completed by updating content, refining features and demonstrating innovativeness
• Collect relevant web statistics on number of visits, location of visitors and pages visited

Qualifications and experience

1. At least 2 year experience in web development area
2. skill in Apache web server technology, Java programming (Advanced), J2EE, PHP (Advanced),  HTML, HTML5, CSS, Javascript
3. Skill and experience in website Design and Multimedia
4. Skill and experience in web based database ex: Postgre SQL

3 Research, Data Analysis and Development Assistance

3.1 Database Designer

Job Description

• Determine the purpose of database
• Compile and organize the information required
• Specify primary variables and ensure these are incorporated into databases and that there is appropriate coding for linking variables/table relations to generate queries etc. (especially for Access)
• Set up forms, templates and tables so that reports can be easily generated
• Refine the designof the database as needed
• Maintain the database and troubleshoot problems as required

Qualifications and experience

1. Demonstrated experience in designing large and small Access, SPSS, excel, Arcview, NVIVO databases
2. Relevant formal qualifications in information management and database design desirable
3. Proven design skills – including user friendly layouts, image retouching and composing, as well as vector graphics and illustration
4. Strong technical skills
5. Exceptional organizational skills, ability to manage multiple projects simultaneously and work to tight deadlines
6. High level of creativity and ability to quickly understand complex systems and concepts, as well as an ability to provide out-of-the-box design ideas and solutions
7. Good communication and interpersonal skills

3.2 Data Analysis

A variety of levels of experience in data analysis are required using Access, SPSS, excel, Arcview, NVIVO software (among others).

Job Description

• Provide mid-level (and in some cases high level) expertise to perform data extractions to support product development, project analysis plans, project specifications, and sub-contractor deliverables;
• Develop analysis plans, data specifications and work with developers on effective ways to implement desired methodologies;
• Conduct data investigation analysis and implement changes based on results;
• Gather data requirements and define data elements by conducting effective meetings and interviews;
• Use appropriate tools and resources to evaluate and define data quality and processes; and
• Support the development of new programs and methodologies by collecting, analysing and managing data quality and integrity.

Qualifications and experience

1. Proven experience in data analysis (access, SPSS, excel, Arcview and NVIVO skills are all needed)
2. Some university in the relevant statistical or data analysis field (For high level analysis of statistical data this must include at least a university degree involving statistical training, and at least 5 years of experience)
3. Skills in critical thinking, questioning and listening skills, and attention to detail.

3.3 Data Entry

Job Description

• Input relevant data into a database as required.
• Maintain the database.
• Analyse the data as required.
• Participate and contribute to relevant meetings and workshops.
• Deliver relevant data for the project

Qualifications and experience

1. Familiarity with the following software: Access, SPSS, Excel, Arcview, NVIVO, SIATA
2. Diploma 3
3. Minimum 1 year experience in the same field

3.4 Short term Research and Evaluation

Both national and international consultants with varied levels of experience are needed to assist with short-term research, evaluation, monitoring, and quality assurance. These consultants will report to  and assist the Research, Evaluations and Quality Assurance Specialist; the Forest and Climate Specialists; or other IAFCP staff in Central Kalimantan, Jakarta, and possibly Sumatra.  Individual assignments will entail one or more of the tasks listed in the following job description.

Job Description

• Conduct independent fieldwork (especially for qualitative activities) for case studies, evaluations, and other similar activities (such as performance evaluations, verification, and spot checks);
• Conduct joint and / or independent data analysis and report/publications writing.  This is likely to be (but not limited to) the interrelated REDD+ themes of human ecology and ecological anthropology; community-based forest management and tenure; rural development; community participation; payments for environmental services, including REDD payment mechanisms; leakage; and forest governance;
• In the field, work in coordination with the Monitoring, Evaluations and Communications Officer and Documentation, Archiving, Reporting and Database / Data Management Specialist on evaluations activities and be involved in data collection and verification exercises as a part of quality assurance in monitoring and evaluation;
• Build the research and evaluations capacity of IAFCP partners and contractors;
• Contribute to dissemination activities, both substantively and in terms of organising workshops, trainings and other learning activities;
• Provide inputs to project teams and partners for continuous improvement of program activities, activity implementation, partnerships with government and nongovernment stakeholders, and adherence to social and environmental safeguards;
• Analyse and summarize the research data (qualitative and/or quantitative, depending on skills);
• Prepare databases and analyse them as needed; create templates for questionnaires and other survey methodologies, and prepare statistical analysis;
• Follow up with communities on needs and priorities and share the results of the research with communities and KFCP Activities and Monitoring Teams in small facilitated workshops as needed; and
• Prepare scientific papers and other reports as required.

Qualifications and experience

NB: A range of skills is required from different consultants.  Those with more experience and a higher degree of expertise will be considered for more challenging assignments.

1. University degree (or near to completion).  A post-graduate degree or equivalent professional experience may be required for some assignments.
2. Experience in conducting research (qualitative and/or quantitative)
3. Familiarity with aid donor activities and processes.
4. Excellent written and spoken language ability in both Indonesian and English (depending on assignments).
5. Strong analytic skills in relevant qualitative or quantitative methodologies, depending on the assignment.
6. Strong computer skills in word processing, database and other relevant applications.  Specific scientific applications may be required for some assignments;
7. Skills in training and capacity building in research/evaluations are desirable; and
8. Experience in organising workshops and seminars (for some assignments).

Berau Forest Finance Coordinator

Report to Forest Senior Operations Manager with the main responsibilities are:

• S/he will be fully responsible for sending accurately and timely financial reports to Balikpapan office.
• S/he ensures the accounting processes are done in accordance with Indonesia regulation and US GAAP.
• S/he must ensure that the financial administration are done appropriately and fully comply with TNC Standard Operating Procedures.
• On the budget aspect he/she will provide support to the Senior Operations Manager in budgeting process and cost control, s/he must work closely with Senior Operations Manager in order to be able to compile all the necessary information for the preparation of the budget for Forest Program.
• On the internal audit aspect s/he will conduct regular visit and mini audit in Berau field office.
• Serve the Senior Operations Manager and Jakarta Operating Unit to ensure compliance with internal and external financial, accounting, and administrative policies and procedures
• S/he must do a thorough review of all payment requests and make an initial signature before releasing the payment.  If s/he is on absent, then the Senior Operations Manager will take it over.
• S/he must carry out regular physical check of  the Petty Cash Box (at least once in  a month).
• S/he must familiar with local tax and international tax regulations.

Please send your CV and application form to recruitment.indo@tnc.org, not later than February 8, 2012. Please insert subject: Berau Forest Finance Coordinator  in your email.